VIU administers an email list to facilitate communication among CPSLD members. Members who have questions or concerns about the list should contact Dana McFarland (email@example.com). Questions or concerns about other CPSLD-related matters should be directed to the President.
Council of Post Secondary Library Directors
Approved and in effect May 20, 2015
11. The Council will meet at least once a year to review its business and to elect officers as necessary. It will hold other meetings as are necessary to support the objectives of the Association.
12. The President will chair Council meetings.
13. To conduct the business affairs of the Council as a whole, a quorum shall be two-thirds of the members in good standing.
14. For each motion, the majority shall carry the question. The President will vote as a member and shall not have a special vote as a chairperson. In the event of a tie vote, the motion will not pass.
15. There will be no proxy voting.
16. From time to time a Special Resolution to amend the membership, to amend the bylaws or to consider financial proposals may be introduced by any members and considered at a duly convened meeting of the CPSLD.
17. A Special Resolution must be proposed and seconded by two members in good standing and forwarded to the Secretary not less than thirty days before a duly convened meeting to allow general distribution to the members with the agenda.
18. A Special Resolution will require a three-quarters majority of members present to pass.
19. All candidates for Officers of the Council must be members in good standing.
20. The business of the Council shall be conducted by the Council and led by a President, a Secretary and a Treasurer.
21. The President, with the assistance of the Secretary and in consultation of the membership, shall be responsible for preparing the agenda for each meeting and shall chair all meetings of the Council. The President will conduct all official correspondence for the Council. The President shall serve for one year.
22. The Secretary shall be elected from the voting membership for a period of one year and will then assume the Presidency. Should the position of President become vacant, the Secretary shall assume the duties of President and a new Secretary shall be elected from the voting members of the Council.
23. The Treasurer shall be elected from the voting membership for a term of two years. This term may be renewed.
24. The Treasurer shall report the state of finances at each meeting and shall prepare a statement for approval by the membership at each meeting.
25. The Treasurer will make disbursements as approved by the Council.
Committees and Representatives
26. Representatives may be appointed by Council to provide liaison to agencies and organizations that share common interests with the Council. The representative shall report regularly to the Council on the activities of the group to which liaison is provided. Representative will consult with the membership at other times in connection with major activities.
27. Committees may be formed by a vote of the membership on an ad hoc basis to deal with emergent issues or special business. Such committees will report to the membership at regular meetings and consult with the membership at other times in connection with major activities. Terms of reference will be established at the time the committee is formed.
28. Committees and representatives shall keep the President informed of activities as appropriate.
29. Council may assess fees from time to time to cover membership expenses and other projects approved by the voting members.
30a. The Council may approve the expenditure of up to $1,500 by means of a majority vote, as per Sections 14 and 15. Expenditures of greater than $1,500 require ratification by special resolution, as per Sections 16-18.
30b.From time to time the executive may be required to make timely financial decisions consequential to approved business, or business that advances the purpose of the CPSLD. Consultation will take place with the membership as part of any decision-making in these extraordinary circumstances. These decisions will be reported at the next duly constituted meeting and will require ratification by majority vote.
31. Fees, levies and contractual assessments for the initiation and maintenance of joint projects or services among members shall require approval by the member’s home institution.
32. Funds collected and received for joint projects may be vested in the project or sponsoring corporate agency and not the Council.
33. As in Section 14 and Section 15, all amendments to the bylaws will be executed by a Special Resolution. A three-quarters majority of members present will be required to pass.