Author: Langara College
Last saved by: Jeffery

24-25 April 2008

Minutes of the Meeting of April 24-25, 2008
held at BCIT, Aerospace Campus, Richmond

Present/absent/regrets: | | |
BCIT | David Pepper | North Island | Mary Anne Guenther (r) *
Camosun | Sybil Harrison | Northern Lights | Janet Beavers (r)*
Capilano | | Maureen Witney | Northwest | Patti Barnes (r)
College of the Rockies | Barb Janzen | Okanagan | Laura Neame
Douglas | Carole Compton-Smith | Royal Roads | Dana McFarland
Emily Carr | Sheila Wallace | Selkirk | Judy Deon
Fraser Valley | Kim Isaac (r Fri) | SFU | Todd Mundle
Justice Institute | April Haddad | TRU | Nancy Levesque
Kwantlen | Cathy MacDonald | TWU | Ted Goshulak
Langara | Grace Makarewicz | UBC | Lea Starr
Malaspina | Bob Foley (r Fri) | |
New Caledonia | Katherine Plett (r) | UNBC | Nancy E. Black (for Alison Nussbaumer)
Nicola Valley | Jim Bruce (r) | UVic | Ken Cooley
Quest University | Venessa Wallsten | VCC | Lila Heilbrunn
Guests: | | |

AVED

Kate Cotie

ELN

Anita Cocchia, 
Sunni Nishimura

CILS/ AEMAC

Mary Anne Epp

IKBLC

Leonora Crema
Simon Neame

BCcampus | Randy Bruce | PLSB | Trish Rosseel
UBCIC | Mimi Lam | |

* Attended portions of the meeting by teleconference.

April 24 2008 – BCIT Aerospace Campus – Room 198
9:00 – 9:45 Coffee/Light Breakfast
9:45 – 12:00
Introduction and welcome – Dana thanked David for hosting at the new BCIT Aerospace Campus and for organizing “Jeans” day. 
Welcome to BCIT Aerospace Campus –
David Pepper – introduced John McGillivray, Aerospace Campus Manager.

The BCIT Aerospace Technology Campus (ATC), strategically situated at the Vancouver International Airport (YVR), offers students the opportunity to train in a number of disciplines, and offers Aircraft Maintenance Engineering (Category M, S and E), Aircraft Gas Turbine (jet engine) overhaul training and repair, Aircraft Interiors training, and Aircraft Mechanical Component training programs. 
Also offers BCIT Airline and Flight Operations (commercial pilot) training, as well as a BCIT Airport Operations training program for those pursuing a career in airport management. Now celebrating its 50th Anniversary, BCIT Aerospace on September 4, 2007 opened its new world class Aerospace Technology Campus adjacent to the Vancouver International Airport. 
Download a copy of BCIT's commemorative Aerospace magazine

1.0

Approval of Agenda
Approved with the following changes:
Item 10.6 Baber Centre moved to Thursday
Item 11.7 MEC report combined with 6.4 MEC
Moved: Sheila Wallace    Seconded: Laura Neame    CARRIED

2.0

Introductions and Welcome to new members
Dana introduced our two new members, Grace Makarewicz, Langara College and Sybil Harrison, Camosun College. Nancy Black standing in for Alison Nussbaumer from UNBC was welcomed. Alison sent regrets and also the news that she will be taking over as University Librarian at the University of Lethbridge this summer.

3.0

Approval of the Minutes October 18-19 2007
Change to Item 7.7 as corrected by Nancy Levesque. 
Final sentence of Item 7.7 to read: Thompson Rivers University’s (TRU) mandate now includes support to TRU-Open Learning Division; TRU will be implementing the Relais ILL document delivery system in the new year and will pilot the post-to-web service to library users.

Approved as amended
Moved: Ted Goshulak     Seconded: Todd Mundle    CARRIED

4.0

Treasurer’s Report – Janet Beavers
For information Janet noted that the Balance is $48.49 not $298.29 as seen on the Finance Account Analysis Report. This is because the $250 sponsorship funding to CTCL for the CLA Conference has already been paid but is not yet reflected on this Finance Report.  It does appear as part of the 2008-09 budgets.

4.1

4.2

4.3

2007-08 Report
Discussion followed on the CTCL sponsorship item, and the national exposure gained from this. Other worthy sponsorship opportunities may be available. Dana clarified that CTCL has been supported by vote on the last two occasions by CPSLD, and this is not an ongoing commitment. 

Motion: Motion to accept the Treasurer’s Report – Correction noted that the Expenses wording should read April 07 to December 07
Moved: Cathy MacDonald       Seconded:  Kim Isaac          CARRIED

Fees
Janet presented the resolution regarding membership fees.
Discussion points included whether the $75 fee would be annual or if it could fluctuate. Janet reported that it has been $50 since she came on board as Treasurer and yes that it could fluctuate over time. It was agreed that rather than raising the fee to $100 we can bring forward another special resolution for billing if the need arises. 

Motion: That CPSLD membership fees be increased to $75.00 per annum, billings to be done shortly after the AGM.
Moved: Janet Beavers      Seconded:  Dana McFarland        CARRIED 

Budget 08/09 
Dave commented that the figure for Memlink should be adequate to meet forecast expenses in 2008-09. Janet reported that the figure is based on funds expended for website activity in 2007-08. Discussion followed regarding sponsorships. It was proposed that a subcommittee be struck to discuss procedures or guidelines related to sponsorship opportunities, noting COPPUL and CARL guidelines. The corresponding item in the 08-09 budget should be amended to a more generic approach: “Conference sponsorship”.  Income from memberships was revised in light of the actual current number of members to $2,025 instead of $2,175. 

Motion: That the CPSLD membership approves the budget proposed for the period April 2008 to March 31, 2009 as amended. 
Moved:   Janet Beavers            Seconded:  Dana McFarland       CARRIED

Action: Task group of Sheila Wallace, Janet Beavers, Barb Jantzen, and Dana McFarland to develop guidelines concerning sponsorship requests that may be made of the CPSLD budget and specifically requests for CPSLD support of other organizations.

ROUNDTABLE – ALL
Starting at 10:30 

Dana noted for the new members that we generally don’t minute the informational updates given by each member.

11:30 Tour of the campus and group photo
12:00 – 12:45 LUNCH
12:45 – 2:30
5.0 | Business arising from the Minutes of October 18-19 2007

5.1

CPSLD Reciprocal Borrowing  –  Kim
A year ago CPSLD requested ELN to review how the group could move forward with Reciprocal Borrowing. Gordon Coleman asked all to review the web site he has established where post-secondary reciprocal borrowing arrangements are listed. Kim asked that this site be reviewed by everyone for correctness. Sheila noted that request to review was sent a couple of weeks ago again by Gordon with deadline of April 30. This draft site is still available, see http://www.eln.bc.ca/view.php?id=1536

5.2

CPSLD Website Update – Dave and Dana
Following the upgrade to the website last Fall, a teleconference workshop about new features was attended by David, Dana and Carole. The process of migrating from one version to another has created some problems and loss of functionality, and there is a concern that support is not adequate or timely. Discussion followed, with members agreeing that CPSLD should review options for its web presence, guided by the purposes found valuable i.e. collection and storage of documents and statistics and as a communication tool. 

Action: Lila, Dave, Lea, Sybil and Vanessa to form a task group to review website options.

5.3

CPSLD Bylaws update and recommendations - Bob
With recent changes to the post secondary environment, a subcommittee was tasked in Spring 2008 to clarify issues related to CPSLD membership and identity as represented in our bylaws and other documentation. While CPSLD finds a congruence in including “private not for profit” libraries who share the values of the organization, there is not a perceived common interest in including “private for profit” organizations at this time.  It is recommended that a process and criteria be put in place to review new member applicants.
Current members meet the proposed criteria. Discussion ensued regarding the definition of “not for profit”, and practices of related organizations that have overlapping membership with CPSLD (e.g. ELN).  It was affirmed that CPSLD determines the nature of its membership on the basis of shared values and a community of interest. Thanks were given to Bob and the committee.

Motion: That housekeeping changes detailed on the revised copy of bylaws as distributed be approved, 
Moved:  Bob Foley                    Seconded:  Nancy Levesque                CARRIED

Motion: That the Criteria and Procedure for considering new Members be approved, 
Moved:  Bob Foley                    Seconded:  Nancy Levesque                 CARRIED
Bob noted that the resolutions will keep things fluid.

5.4

AVED consultation on Campus 2020 Library recommendations – Dana/Todd
For Information: Dana was invited to AVED’s consultation session regarding the Campus 2020 library recommendations on February 27, 2008.  Also attending were Anita for BC ELN, Todd for the ELN Steering Committee, Mary Anne Epp for CILS/AEMAC, Leonora Crema for the Barber Centre, and representatives from BCcampus and HEITBC. This was a Ministry led session and posed the question “What would the BC post-secondary library look like, and what would be its relation to a BC learning gateway?”
Discussion covered authentication, licensing, jurisdiction and mandate, with briefing notes to be drafted based on table discussions of these topics. Volunteers were also taken for a task groups to develop an action plan based on the outputs of the meeting. This was a learning session for AVED and Brent Sauder the ADM, Research, Technology and Innovation Division was pleased with the outcome and admitted that libraries already were ahead on many collaborative initiatives.
The Campus 2020 process is the responsibility of Director, Caroline Kamper. However there are no additional funds to move things forward.
Dana noted that she will keep all posted on the activities

5.5

CPSLD Archive project – David
Dana, Lila and David had a teleconference with BCIT Archivist Deirdre Brocklehurst to discuss potential to establish CPSLD archives at BCIT. The BCIT Archives sees hosting our material as within their mandate. Documents will be received and handled according to the BCIT Archives Policy. Documents of a seminal nature may be forwarded to Deirdre. Maureen, Kim and Judy noted that they had materials to send. Mary Anne Guenther will ask MEC about their interest in participating in this opportunity. Materials do not have to be reviewed before they are forwarded.

Motion: That the CPSLD agrees to house the CPSLD archives with the BCIT archives and to facilitate this will sign the Deed of Gift.
Moved:  David Pepper           Seconded: Kim Isaac       CARRIED

Action: All to send any CPSLD archival materials to BCIT Archives

5.6

CPSLD Statistics – Lila
For Information: Lila, Kim and Kathy and Ken met to discuss the Statistics. Recommendations as submitted with the agenda package. The intent is to harmonize CPSLD’s measures with those collected by other agencies where possible. It is noted that Reference questions will no longer be separated re: directional and other. Discussion followed regarding stats for Library personnel and adding another category to account for “other professionals” who are neither librarians nor library staff. 
Thanks were given to Lila and the subcommittee

Motion: to accept the proposed changes.
Moved: Lila Heilbrunn     Seconded: Bob Foley      CARRIED

5.7

Audio conference survey - Mary Anne/Dave
An audio-video conference survey was proposed to research the issue and in response to the initial question of attendance by this means asked by Barbara Jantzen. BCIT has a 45 user site license for virtual meetings using the software Elluminate Live. Discussion followed concerning virtual meeting features, troubleshooting and technical issues, optimal circumstances for such meetings, including number of attendees, meeting length.  

Action: Website task group to attempt meeting by Elluminate, and report on this as a remote conferencing alternative.

2:30 – 2:45 Break
2:45 – 4:30

6.0 | Reports and Updates

6.1

e-HLBC – Nancy
The e-HLBC steering committee met on Monday April 21. Nancy reminded everyone that database preferences should be sent in to e-LHBC. She noted that this really is our project and we need to put our wishes out there. The contract for services has been renewed with ELN for another year. Recent new members are the physiotherapists and massage therapists. E-HLBC has been awarded this year’s BCLA Merit Award for the project. Lea and Bob, as other members of the management team, noted that it really seems to have captured a lot of imagination beyond the post-secondary sector.

6.2

BCcampus Learner Services Committee – Nancy/Todd
Some years ago members of CPSLD worked with BCcampus to set up access to library services through the BCcampus portal. Later CPSLD and BCcampus worked together with ELN to launch the Virtual Reference project. It seems timely to revisit the original purpose of the relationship with BCcampus and to review what other innovations might be brought forward. New BCcampus projects may include the K-12 and Health sectors. There is a critical role for CPSLD to play in ensuring that the interests of post secondary library users are well served, when BCcampus and other agencies increasingly are called on to focus on cross sector collaborative initiatives. An opportunity for engagement is through applying for grants through BCcampus. This year for the focus is on professional development. It was noted that the ETUG User Group meeting will be at Emily Carr on new and emerging technologies, and that registration information is available on the BCcampus site.

6.3

AskAway Advisory Committee – Kim
The AskAway Advisory Committee met on April 9. This committee reports to the ELN Steering Committee. BCcampus continues to fund the half-time co-ordinator. Through recently announced funding from AVED, the existing budget will fund the project to March 2009. This is one-time only funding. Further support for the service may be possible through Library 2020. 

At this first meeting time was spent reviewing the recent member survey results and discussing the sustainability of the service. A sub-committee of Kim, Mary Anne Guenther, Anita and Sunni has been established to consider ideas for sustainability. There was also discussion around having a more consistent service. Sunni will be adjusting the staffing levels to some extent. Extra staff has been hired by ELN to cover evening and weekend hours. The larger libraries seem able to sustain their hours but not the smaller libraries. 

Kim explained the Committee structure and that based on survey results a request to increase membership by two at-large positions would go to the ELN Steering Committee. 

CPSLD’s earlier request to include the CPSLD Chair on the AskAway Committee was discussed and CPSLD reaffirmed that this should also come forward to the ELN Steering Committee since accountability for institutional participation in AskAway still needs to come back to the Directors. David reminded us that it was the CPSLD chair who wrote the letter to the AVED requesting funds for the AskAway project. 

Other discussion points concerned the future of the software and the collaborative selection and purchase arrangement with the public library sector, the potential to expand the project through involvement of other time zones. The Public Libraries have said that they would welcome expanding the service areas beyond BC.

6.4

MEC – and 11.7
Mary Anne Guenther reported as CPSLD’s MEC liaison and on behalf of MEC’s current chair, Annette Lorek from Capilano. MEC has raised the membership fee to $55 annually. They have been convening regularly, using skype, Google docs and survey monkey. At the AGM Mary Anne Epp will talk on digital copyright, Susan Weber on streaming video. Annette and Jeff from Memlink have been consulting about the website. 

Mary Anne asked if someone else wanted to take over the liaison role. This is essentially the contact person between the two groups MEC and CPSLD.
ACTION:  Lila agreed to take over as MEC liaison. Thanks to Mary Anne for fulfilling this role so well for several years.

6.5

CTCL update -- Carole
CTCL has sponsored a session at CLA this May here in Vancouver. Cathy MacDonald and Jean McKendry will take part in the presentation. David will be a speaker at the CTCL AGM on the topic of “Changes in public policy as it impacts on post-secondary libraries.”

7.0 | New Business

7.1

AVED/ILMB/ICIS initiative on geospatial data – Dana
This came up as a sidebar at the Campus 2020 meeting in February. ELN staff have been looking into the potential to manage access to this data on behalf of members. Access is less open than appeared to be the case in the initial press release on the MOU and in communication from AVED.

7.2

PD – suggestions for future meetings – Dana
Please contact Dana with ideas and needs for PD offerings. 

Discussion followed regarding the next meeting location, with concern expressed about the cost of travel to northern BC in an exceptionally volatile budget year. 
 
ACTION: Dana will ask Janet if the meeting at Northern Lights College can be rescheduled for Fall 2009.

8.0

Other Business
No items

9.0

Next Newsletter due date – Kathy
The next newsletter is due to Kathy by May 20.

10.0

Future meeting dates/places – 
•	Fall  2008 – Douglas College, Coquitlam Campus
•	Spring 2009 – University of Victoria

Business for Thursday, April 24 concluded at 4:50 pm

| 6:30 – 9:30 DINNER – Steveston Seafood House 3951 Moncton Street |

April 25 – BCIT Aerospace Campus – Room 272

9:00 – 9:30 Coffee/Light Breakfast

9:00 – 11:45 PD Workshop “Change Challenges” presented by Wendy Tupling Guest, Executive Director, Human Resources, BCIT

Wendy provided a lively and thought –provoking session considering our workplace demographics and how we may help change to take place.

11:45 – 12:30 Lunch
11.0 | Guests and partner reports:

11.1

AVED – Kate Cotie 
Campus 2020 – Ministry has hired a director of Campus 2020, Carolyn Kamper, and the guiding principles presented in the report are being reviewed. Kate noted the success of the Feb. 27 “E-system collaboration” meeting to discuss the Campus 2020 library recommendations.  A working group will meet in May to develop a road map to further explore the system collaborations. There is no dedicated funding to support this work, so a guiding question is what can BC achieve without the type of funding as is available, for example, in Alberta?

11.2

BCcampus – Randy Bruce 
Campus 2020 update
Randy gave an update on BCcampus support of shared services and noted that BCcampus involvement with WebCT is being phased out in favour of Moodle for online learning. Some pilot work is ongoing with BCIT on use of social software for educational applications but there are problems because of sites being hosted in the US and concerns regarding the Patriot Act. 
Funds are again available for technological development in education – the call for proposals will go out in June. One of the requirements for obtaining funding is the creative commons license to share products.
Two initiatives that are currently being explored include:
•	BC Research Gateway to create accountability for publicly funded research by making products freely available to taxpayers  
•	BC Learning Gateway which constitutes the BCcampus response to the Campus 2020 report and conceptualizes support for online learning 
BCcampus Governance – last year the organization was planning to become a free-standing entity as a crown corporation. On further consideration it was discovered that the costs of this would outweigh the benefits and consequently it was agreed that BCcampus remain part of AVED and continue to contract services from SFU until 2011. 
There have been discussions about creating a relationship between BCcampus and Athabasca University. 
It was affirmed that there is a valuable collaborative relationship between CPSLD and BCcampus, and that this might be renewed through future joint projects, e.g. aggregation of research output as part of a Research Gateway initiative.
ACTION:  Nancy and Randy to discuss BCcampus/CPSLD ongoing liaison and communication.

11.3

ELN Updates – Anita Cocchia 
The end of the fiscal year is a really hectic time at ELN.  Two items of good news - A second $120,000 one time funding was approved for AskAway. This will sustain the project to March 2009.
– Recognition of monies necessary to cover salary increases for ELN. With the $473,000 funding to cover salary costs there will be no need to use any base funding for this expense. 
Additional MAVED dollars of $250,000 for core suite funding together with PLSB, and the K-12 sector also came forward. Work is ongoing to identify a core suite package. The Ministry Public Affairs group will make an announcement on this funding. Kate added that feedback at February Campus 2020 meeting helped to convince AVED of the value of this project.
The change in institution profiles with the Ministry announcements of universities will need to be reviewed for any implications for ELN members and services. It is possible that there may be additional database costs to those institutions. 
Anita notes that costing increases would not happen immediately and that the ELN has had experience with managing these sorts of transitions in the past. 
In other highlights, the updated BC ELN model license is now being discussed with vendors. There are e-LHbc promotional materials available including a banner. Discussions are underway with Quest University and Canada West regarding pilot participation in ELN services. ELN sponsored two events at BCLA including Askaway and e-LHBC receptions.

11.4

Library 2020 update – Dana with Todd, Anita and Trish Rosseel 
The Interim Steering Group has met several times since the Oct. 22 symposium to discuss next steps based on the symposium outcomes. An executive summary, report of the symposium, and more recently a draft vision statement, is now being circulated for comment among library stakeholder groups. 
The interim steering group is recommending use of a consultant to develop the draft vision into a plan, to explore issues related to governance of the collaboration, and to prepare an analysis related to funding and sustainability, including the case for government support as appropriate. The approach is for libraries to support this initial project, and in doing so to demonstrate their fundamental commitment to the transformative potential of collaboration.
An amount of $50,000 has been identified to fund the initial consulting project. Public and post secondary sectors have been asked to contribute to this target in equal measures. Leadership contributions that make up the full amount have already have been made by BCLA, ELN, and by libraries represented on the interim steering committee (UBC, SFU), and by UVic. Contributions from all members are encouraged in order to demonstrate strong support across the sector. Because this is a difficult budget year it is acknowledged that contributions may be nominal.
Discussion followed. It was generally agreed that it would be more appropriate to ask for money from government to support Library 2020 collaborations when there is a business case.  There was concern expressed that both regional and sector representation be balanced with respect to governance of Library 2020 initiatives. For example, on the interim steering group there are public library representatives from the “heartland” but none from post secondary. This should be addressed when governance is formalized. 
There was further discussion about the merits of the library community funding the ground work and thus establishing ownership and direction for the collaboration. It was pointed out that in Alberta TAL did not have money to begin with either, but the early direction-setting work by the libraries demonstrated success and then attracted support.  There was a general feeling that the interim steering committee has been moving ahead of the stakeholders and that the libraries should have more regular communication about progress and activity with respect to Library 2020.
There were questions about the mechanics and timelines for hiring a consultant.  The hiring/selection process for this is to be determined. Anita commented that it was clear at the last interim steering group meeting that this was seen as a good strategic time to advance the project and develop a business case.  
ACTION: Those of us who would like to give some funds to support the Library 2020 planning project should ask ELN for an invoice. 
ACTION: Dana will work with Anita to draft an invoice that will go from ELN to members to solicit contributions to support the Library 2020 planning project.

11.5

PLSB - Trish Rosseel.
The Sitka project for the automation of all public libraries in the Province is moving ahead with Prince Rupert, Fort Nelson and most recently Powell River Public Library coming on stream. Fifteen more libraries will be online by the end of the year. Timelines for getting a central database is moving ahead. There is an Open Source Committee working on this and Brian Owen from SFU represents the post-secondary sector. There are a cataloguing working group, governance working group and a gap analysis group. 
Bibliocommons will be used as the search and discovery layer, similar to how Amazon works. North Vancouver Library will start beta testing this interface. Oakville public library has already been testing this. Bibliocommons have signed on with Queens to develop the product for the post-secondary sector.
There have been some expressions of interest in the Sitka project from the post-secondary sector. Most are waiting to see what happens at McMaster and Laurentian as they bring up their version of the system (Conifer). Acquisitions, serials, material bookings all need to be in place.  
PLSB will be revising its strategic plan first developed in 2004. Over the next year or more a review of the library legislation will take place. This has not been done since 1994. Invitations will go to different groups to participate in this government process. 
Public library members of the Library 2020 interim steering group will be talking to the regional federations as part of stakeholder updates and consultations, gathering input on the draft vision and proposed business case project. Interesting new partnerships have been developing with multicultural settlement services and discussions with respect to literacy plans and collaboration have been ongoing with school and government libraries. Materials for the Summer reading clubs are already sold out.

11.6

CILS/AEMAC – Mary Anne Epp
Mary Anne provided the information that through AEMAC licensing there is a savings of upwards of $500,000 per year. This year eighty-eight videos, most of them with streaming rights, have been purchased. Also this year was the launch of the Candi database (Canadian Database of Information on Educational Media). 
Mary Anne also provided a brief update on the state of the federal legislative review related to copyright and in particular on developments and issues related to digital rights management (DRM) and educational use of Internet resources.  Mary Anne also mentioned the conference of the ABC Copyright Working Group to be held at Royal Roads University on May 26-27. 
The report on recent activities of CILS was circulated, detailing the numbers of students who have asked for services of various kinds. Ryan Vernon has been hired to replace Corey Davis. Four practica students were employed to test accessibility of materials in different formats. Mary Anne encourages attendance at workshops on CILS services. Library participation is essential to the backbone of the service in accurate bibliographic identification of needed items in this demand-driven service. 
The Colleges tend to use CILS more than the universities who are for the most part not funded to access the service. In response to a question from SFU, Mary Anne noted that there is no cost to Thompson Rivers University owing to a grandfathering of the arrangement with the predecessor college but there is for SFU and the other universities.

11.7

MEC report – Dana
Received under 6.4

11.8

Irving K. Barber Learning Centre – Leonora Crema and Simon Neame (presented on Thursday)
The official opening of the Irving K. Barber Learning Centre at UBC was in April. The flexible learning spaces are all being well-used. Now other projects are being worked on to develop the services of the Centre. To date the Centre space and projects are…
•	New home of the Rare Books and Special Collections.
•	BC History Digitization program is in its second year, approx. $180,000 being awarded. 
•	Webcasts and web archives
•	Physiotherapy outreach 
•	ILL support
•	Staffing for outreach programs
Planning items for 08/09 include – 
•	Knowledge Exchange 
•	BC Business Plan Accelerator program – potentially part of a larger BC library business portal, 
•	Speaker series 
•	Digital archiving of online content, podcasts and webcasts
•	Expanding access to BC heritage and content including newspapers
•	Archives support, 
•	BC publications preservation and access, collaborating with BC Books Online, 
•	Library 2020 participation
•	BC Digitization symposium proposed for Fall 2008
•	Support of lifelong learning (involvement with conferences – m-libraries 2009)

The Centre has $600,000 in its community programs budget for 08/09 to advance centre goals and may include support for others in partnering initiatives. 

UBC is hosting the Learned Societies Congress this June, and expecting 9000 delegates. The Learning Centre is one of the venues that will host the event.
Leonora commented that the establishment of a provincial advisory committee for the Centre is pending while the leadership of the Centre is still in transition.

11.9

Union of BC Indian Chiefs update – Mimi Lam
For most of last year UBCIC has been digitizing collections including the first newsletter of the organization, Unity, which was issued from 1970-72.
These publications are useful in interpreting the history of the UBCIC. For example, UBCIC rejected federal funding in 1977 and this is reflected in how the Nesika newsletter was produced. The digitized content will be publicly available. Functionality allows readers to flip through the pages online and to enlarge scanned pages.
Scanned photographic collections are also available on the web. Because the provenance of many photos is not known an online form is being developed so that people can submit contextual information that will be used in descriptions in dbTextworks. Photos have also been digitized for preservation purposes with the hope that the originals will not be touched again. A next phase is to preserve legacy media through retrospective conversion. 
Funds have been obtained from Barber Centre for some of the digitization work.  The standards for Native American Archival Materials are being used. The intention is to make metadata available to be harvested. Open source software, Greenstone, is being used. Integration with the West Beyond West portal is a possibility.

3:00

Adjournment at 3.05 pm, with a thank you to David for the wonderful hospitality that he has offered at the BCIT Aerospace Campus and for the double hosting duty that he has done both at Langara and now at BCIT.
Next Meeting: October 16 and 17, Douglas College, Coquitlam Campus.